Every call, form, and referral gets a real dollar value the second it lands. Verification of benefits runs in the background. Your admissions team works the top of the queue first. Your EMR stays exactly where it is.
Every treatment center runs an EMR. It's great at documenting the care after the fact. What it doesn't do is tell your admissions team which inquiries are worth chasing before someone burns 45 minutes on a manual VOB. That's the gap we close.
VHOS pulls every channel that produces a patient inquiry into one prioritized queue, scores each one in real time, and hands the winners to your admissions team with the intelligence already attached. The EMR you use today keeps doing what it does. We handle everything up to the point a chart opens, and then we help you get paid on the other side.
One flat license covers the whole system. No per-seat pricing. No add-on module upsells. Every facility gets every feature from day one.
One place to see the pipeline, the money, the alerts, and the census. No tabs. No exports. No waiting on the billing team's Friday email.
Every panel above is a full workspace on its own. Here's what your team actually works in.
Phone calls, web forms, ad conversions, referrals, and cold email replies all land here. Each one gets a Verified Admit Score in under three seconds so your team knows where to spend the next hour.
Census, month-to-date admits, revenue forecast, and aging AR in a single glance. No exports. No pivot tables. No waiting on the billing team to send the weekly PDF.
Expiring auths, unsigned notes, missed follow-ups, stalled admits. AI Overwatch surfaces them the moment they happen and routes each one to the right person with a deadline attached.
The dashboard that tells you which Aetna plan is your best margin, which Google keyword actually converts to reimbursement, and which referral partner is quietly costing you money.
The intake form collects the basics. Insurance card, level of care, state, presenting concerns. Three seconds later, VHOS returns a real dollar figure, a confidence band, and a clear next action.
The model trains on payer, plan, and level-of-care data across the entire VHOS network, so day-one predictions beat anything a single facility could build on its own history alone. Same reason Zillow beats a local realtor on a house they've never walked through.
VHOS is not an EMR. It plugs into the one you already use. No rip-and-replace, no retraining, no clinical liability on our side.
For hospital-affiliated behavioral health facilities running on major enterprise EMRs, VHOS connects through Redox or 1upHealth. Adds 4–8 weeks to setup; hub license passed through.
These vendors do not offer public API or webhook access. VHOS is built for facilities, not solo practices. If your practice runs on one of these, VHOS's voice-agent module can still book into your Calendly / scheduling calendar and route intake data to your admin team for manual EMR entry.
Don't see yours? Send us your EMR — if it has an API, we'll evaluate a Tier-2 or custom connection.
Kipu, BestNotes, and Alleva are great at documenting clinical care. Spreadsheets and sticky notes are how most admissions teams actually run the front end. VHOS is the layer that turns inquiries into scored, tracked, monetized admits without replacing anything you already have.
| SpreadsheetsThe way most admissions teams work today | Kipu / BestNotes / AllevaYour EMR and add-on CRM modules | VHOS Verified Health OSGrowth and ops OS, on top of your EMR |
|
|---|---|---|---|
| Verified Admit Score on every inquiry | × | × | ✓ Under 3 seconds |
| Real-time VOB inside the workflow | × Manual, 30 to 45 min per call | Add-on Separate module and license | ✓ Built in, no extra vendor |
| Reimbursement prediction | × | × | ✓ Trained on your 835 data |
| Multi-channel inquiry capture | Partial Multiple tabs | Partial CRM only, no ads | ✓ Calls, forms, ads, referrals, cold |
| AI follow-up (SMS, email, voice) | × | × | ✓ Automated across all channels |
| Marketing attribution to reimbursement | × | × | ✓ Ad spend to admit to dollar |
| AI Overwatch on the whole funnel | × | × | ✓ Alerts on stalls, auths, notes |
| Setup time to go live | Instant, and painful forever | 3 to 6 months of implementation | 21 days |
| Pricing model | Free, plus 4 hours of your staff's time daily | Per-seat plus per-module upsells | Flat per facility, unlimited seats |
| Rip and replace required | ✓ Well, kind of. You still hate it. | ✓ Yes, if you're leaving another EMR | Never We plug in on top |
| HIPAA and 42 CFR Part 2 | Risk Depends on your discipline | ✓ Yes | ✓ Native, BAA day one |
Plug in the numbers your admissions team already tracks. See the revenue lift from scoring inquiries and working the top of the queue first. This is a conservative estimate. Most facilities see 2 to 3× admit conversion on the top 20% of scored inquiries.
Adjust the three inputs on the right and the numbers below update instantly.
Model assumes a conservative 2× admit conversion lift on scored inquiries. Actual results vary by payer mix, level of care, and how quickly your admissions team works the top of the queue. Numbers rounded to nearest thousand.
No per-seat trap. No module-by-module upsell. One number covers the whole thing, priced so a single extra admit per month pays for the license three times over.
No months-long implementation. No clinical retraining. Your admissions team keeps the EMR they already use. VHOS layers on top and starts scoring inquiries the day the intake form goes live.
We built it because we watched behavioral health clients waste money on inquiries that were never going to admit. Every month, another owner would ask us the same thing. "Why can't I see which ad actually paid back?"
VHOS is deployed by Allgood Marketing, a full-service growth agency that has spent a decade running paid media, SEO, and admissions funnels for behavioral health facilities across the country. We know the space because we live in it. Every feature in VHOS came from a real conversation with a real operator who had a real problem.
Real questions from real treatment center operators, answered the way we'd answer them on a Zoom call.
Twenty minutes. Live demo on real inquiry data. No slides. Just the product doing the thing.
Book a 20-min Demo →